Clinical Trials BC

Clinical Trial Management System FAQ

 

 

Clinical Trials BC is proud to provide provincial research organizations and their investigators with a provincially harmonized, cloud-based clinical trial management system (CTMS).

 

The CTMS is a critical tool for improving the clinical research process at both the site and institutional level. A CTMS maintains and manages planning, performing and reporting functions, along with tracking participant visits, study milestones and trial financial data. The use of a CTMS provides for easy and secure organization of this data in a centralized location so trials can run more efficiently.

 

By providing the CTMS, we hope to improve the management of clinical trials in BC, by making them more efficient, streamlined, informed and collaborative.

 

Why use a CTMS?

 

There are several functions provided by a well-run CTMS, including:

  • Real-time insight into operations: A central place for recording operational activity, offering easy access to important information
  • Better financial management: Consistent budgeting, for faster and improved revenue recovery
  • Enhanced billing compliance: Streamlined communications between all parties to support billing accuracy
  • Efficient regulatory process: Tracking and managing regulatory documents through a validated, fully integrated eRegulatory Binder with e-signature capabilities
  • Increased efficiency: Integrated processes that reduce the need for duplicate data entry, and allow tracking of staff effort

Benefits of a province-wide CTMS program

 

  • Common clinical trial management processes and tools: Allows for improvements, efficiencies and scalability
  • Access to a “collaborative community”: Builds a robust community that discusses operations and shares best practices, which supports continuous improvement
  • Lower cost per trial: The more trials conducted, the lower the cost per trial; combining the total number of trials from all health authorities allows for a better price point.
  • Provincial reporting: Provides a holistic view as to what trials are being managed in the province, and their outcomes

Feedback from CTMS users

 

“This is a welcomed tool for tracking revenues and expenses related to studies in the health authority that has been long coming, and I am very pleased to endorse it.” – Health Authority VP

 

“It bridges the gap between clinical trials and operations. There are many wonderful advantages.” – Site Manager

 

“Very functional. It reduces administrative burden, streamlines operations and improves efficiency.” – CTMS end-user

 

Join the Health Research BC CTMS program

 

If your clinical trial site would like to join the CTMS program, please contact the CTMS administrator for your participating organization.

 

Vancouver Coastal Health
Andy Kim
Clinical Research Systems and Process Improvement Specialist

Fraser Health
Siti Rahmaputri
Clinical Research and Clinical Trials Management System Coordinator

Northern Health
Catherine St. George
Clinical Trial Management Consultant

Interior Health
Tess Topor
Clinical Research Coordinator

Island Health
Christiana Goldeh
Research Contracts & Accounting Coordinator

Provincial Health Services Authority
Jennifer Claydon
Manager, Clinical Research Support Unit

For more information on the CTMS program, please contact Marc Saunders, Project Manager, Clinical Trials BC:

 

 

Learn more about CTMS features, see: