UBC: Clinical Research Coordinator

University of British Columbia
16 September 2023
Vancouver, B.C
Closing Date
September 29, 2023


Type: Staff - Non Union

Job catetogry:M&P - AAPS

Job profile: AAPS Salaried - Research and Facilitation, Level B

Job title: Clinical Research Coordinator

Department: MacInnes Laboratory I Department of Anesthesiology, Pharmacology and Therapeutics I Faculty of Medicine

Compensation range: $5,468.83 - $7,878.17 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Reference: JR14441

Job End Date: Oct 28, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

This is a part-time position at 40% FTE and salary indicated above will be prorated accordingly.


Job Summary

The Clinical Research Coordinator is responsible for planning, organizing, implementing and coordinating the activities of local, national and international research studies conducted as part of the CIHR funded Strategy for Patient-Oriented Research (SPOR) Chronic Pain Network (CPN) at the UBC Partner location.

This position will be situated at Surrey Memorial Hospital. Working conditions consist of a locked office with office furnishings, a networked PC and internet access.

Organizational Status

This position reports to the Dr. Aaron MacInnes.

Positions with whom this person works: All Network members, including physicians, allied health professionals, computer programming specialists and statisticians, clinical drug trial nurses, fellows and residents, post-graduate students working on specific projects, and clerical support staff. The individual works closely with co-investigators and their research support staff.

Contacts (internal and external to the University): Research Ethics Board; Institutional Review Boards, finance offices at UBC and at the Health Authorities; University-Industry Liaison Office (UILO) at UBC, Office of Research Services (ORS), other individuals who are working in equivalent research positions either in the institution or in other institutions who are research collaborators, patients (and parents of patients) involved in research studies.

Work Performed

Work with the researcher to establish and implement strategic direction for the group.

To coordinate and manage the clinical research activities based at Surrey Memorial Hospital and liase with the CIHR funded Strategy for Patient-Oriented Research (SPOR) Chronic Pain Network (CPN) in BC. The research program will include local as well as multiple national and international collaborative network studies and clinical trials.

Act as project manager for network studies. Responsibilities include planning, implementation, coordination of study start-up and enrollment at the sites, provision of training and creating standard operating procedures, liaising with institutional contract/legal officers to negotiate budgets and contracts, and database design and management for the project.

Oversees and manage all research budgets and ensures appropriate expenditures from accounts, reconciling monthly statements, resolving discrepancies, forecasting budgets, and transferring funds as necessary in a given year. This also includes preparing and reviewing financial statements and progress/annual reports for funding agencies and sponsors such as the Canadian Institutes of Health Research (CIHR).

Responsible for hiring, training, managing, and evaluating research assistants, undergraduate co-op students, and research volunteers.

Work with network investigators (including trainees) to develop study protocols and other documentation such as ethics applications and regulatory boards of approval, study agreements, data collection forms, consent forms, and set up electronic databases (if needed). The individual will also help investigators to implement new studies and establish processes for subject recruitment, data and sample collection, and follow-up.

Oversee logistical organization and incorporation of research activities in the outpatient Pain clinic and ensure that all Network research study activities are being conducted in accordance with Good Clinical Practice (GCP) including but not limited to, accurate and timely data collection, screening and recruitment of study subjects in the clinic. This also includes maintaining accurate records of IRB approvals, and submitting amendments and renewals as required. Respond to and answers subject questions, concerns and problems.

Manage research communication strategies within the network team, and patients and their families by organizing monthly research review meetings for the Network, overseeing research website updates, and preparing written documentation (including lay-language documentation) of research progress quarterly.

Participate in the production of abstracts, reports, articles, posters and manuscripts for local, national and international presentation /publication, including data extraction, data clean-up, and data analysis.

To assist in development of grant applications to support Network research projects. This includes doing formal literature reviews, surveying for possible sources of grant funding, communicating this information to network members, reviewing budgets, and assisting with completing/submitting grant applications.

Consequence of Error/Judgement

Accuracy, timeliness, and sound judgement are required to maximize effectiveness of the Chronic Pain Network (CPN). The individual will need to exercise independent judgement, and feel comfortable working with a large and diverse team including physicians, nurses, allied health personnel, trainees and administrators. A high level of confidentiality is essential.

Errors in judgement could result in a decrease in productivity of the CPN and might lead to concerns about research credibility. Errors in providing inadequate training, guidance and advice to collaborating study centers could compromise the quality of the data being collected and affect research findings for the project.

All research activities must be conducted in an ethical manner to meet national and international guidelines and regulations, and institutional policies and procedures. Any errors could compromise and negatively affect the reputation of the network; and could impact the investigator, hospital and University as a site for further clinical research and/or funding.

Supervision Received

Required to work independently on a day-to-day basis. The individual reports directly to the UBC Lead Investigator, CPN who will provide overall direction. The individual is required to interact with individual investigators with the Chronic Pain Network on specific projects; faculty, research associates, and administrative staff.

Supervision Given

The coordinator advises/educates nurses, other research staff, contracted service providers, and laboratory staff, who are involved with the subjects or study conduct on the study protocol(s). The coordinator also acts as a resource with hospital staff, subjects and colleagues, and manages subject progress and follow-up. This individual will be expected to work cooperatively with team members to manage work assignments as appropriate.

Minimum Qualifications

Undergraduate degree in a relevant discipline. Minimum of three years of related experience, or the equivalent combination of education and experience.

Preferred Qualifications

  • Bachelors degree in health sciences discipline required (ie nursing, physical therapy, science, psychology, pharmacy), with post graduate degree in health-related field preferred (ie clinical epidemiology)
  • in clinical research required in a hospital academic and research environment, health care organization or related industry.
  • Proven ability to set up, recruit and manage clinical trials and/or investigator driven research.
  • Experience with research practices and clinical trial administration.
  • SOCRA or ACRP International Clinical Research certification is essential.
  • Exceptional organizational skills and demonstrated ability to maintain a high level of efficiency and accuracy and attention to detail.
  • Strong problem solving and ability to make thoughtful, informed, and thorough decisions.
  • Demonstrated strong leadership and training abilities.
  • Ability to exercise sound judgment, work under pressure, and prioritize workload and meet deadlines.
  • Effective oral and written communications, interpersonal and conflict resolution skills.
  • Ability to work effectively independently and in a team environment and to maintain a high level of efficiency and accuracy.
  • Ability to liaise with other health care professionals and to communicate effectively verbally and in writing is essential.
  • Advanced computer literacy in word processing, spreadsheet, project management and statistical software.
  • Require sound knowledge of medical, clinical and research terminology.
  • Demonstrated interpersonal skills for the implementation of clinical trials.
  • Working knowledge of ICH - GCP regulations.

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